Duties of the STAHI Secretary/in /by

Hi All,

Below is the description of the duties of the secretary, which will hopefully help the future secretary to better understand his/her duties. Frank M. is stepping down at the end of this year, so we need to find someone willing to take the secretary position. Feel free to nominate someone, or if you are interested
to step up, please contact Larry Ames, president.

Duties of the STAHI Secretary:

  1. Recording the meeting minutes during monthly meetings

  2. Posting recorded minutes on the STAHI.org website in a form of a New Post, which is set up to notify all members that the minutes were posted and provides a link for viewing, but also in the Forum section under the Meeting Minutes so that they are chronologically accessible unlike in the Posts.

  3. Sending out notifications of upcoming meetings, events, reminders, or any other communication from the leadership. The notifications are sent using a Mail Poet plugging app on the STAHI.org website. [Future secretary will have an Editor or Admin privilege to be able to use the app.]

  4. Keeping all meeting minutes, meeting agendas, letters to the NYS, and other communication records in a STAHI folder on my computer, with a backup version on a thumb drive, which will be passed on to the new secretary.

  5. Keeping track of the active membership numbers for a valid Quorum at the meetings, determining a Quorum at the meetings, and keeping the roster.

  6. Secretary also posts various Polls on the STAHI website and also keeps track of interest for various events, when the opinion/interest of the membership is sought by the leadership to make appropriate decisions.

  7. Secretary is assigned, monitors and utilizes a Secretary@Stahi.org email, which will be transferred to the new secretary, password access will be changed at that time. At the current time, the email is not able to send or receive attachments – we will look into upgrading the plugin to paid type plugin to resolve that issue.

  8. I also update pages of the STAHI.org website as needed, create accounts for new members, delete members that left the organization, post updates to By-Laws, Directory with membership changes, Inspector Search feature, and any other changes or modifications of online pages. [that’s not the secretary’s job, that’s part of the website management]